Secretary role description

role summary

  • To support the Chair of the Board of Trustees by ensuring the board functions smoothly and in line with its values, aims and legal obligations.

responsibilities

  • Ensuring the smooth and efficient administration of meetings of Trustees including the AGM  

  • Preparing agendas in consultation with the chair, all trustees and, where appropriate, staff, and circulating them and any supporting papers in good time for attendees to prepare

  • Ensuring decisions made by the board of trustees are in accordance with the organisation’s governing document and reflect the charity’s objectives

  • Ensuring that decisions comply with relevant legislative and regulatory requirements

  • Ensuring that actions agreed upon by Trustees (both during meetings and informally) are acted on

  • Taking and circulating minutes of board meetings, ensuring that the minutes are signed by the chair once they have been approved 

  • Ensuring that MASS Actions meets its charitable objectives as laid out in the articles of association

person specification

Essential

  • Understanding and acceptance of the legal duties and responsibilities of trusteeship.

  • A firm commitment to the values and aims of MASS Action, including the breaking down of hierarchies

  • Organisational ability and good communication skills, especially including listening, both formally and interpersonally 

  • Facilitation skills, ability to motivate staff and volunteers and bring people together

Desirable

  • Knowledge and understanding of international migration and current issues affecting it, including experience of displacement

  • A non-hierarchical approach to problem solving and to management

  • Knowledge of the charity sector and charity law

time commitment

  • The Board meets at least 2 times a year and the Secretary is expected to be available both times each year

  • You will be able to complete the above tasks consistently for the minimum period of two years, we anticipate this requiring a minimum of 4 hours a week

expenses

  • The charity will cover expenses related to the carrying out of this role e.g. travel to and from meetings, costs of printing and posting documents and other reasonable costs

If you are interested in this role we would like you to send us an expression of interest to the following email: mohua@massaction.charity

Please include as one attachment:

  • Your name and contact details (email, mobile number and address, ideally).

  • A maximum of 1,000 words detailing what you think you can bring to MASS Action through one of these roles, what you think you will learn through the experience and why you are interested in working with MASS Action.

  • A summary of your experience that you think is relevant.